Technical Writing for Project Requirements Workshop

In Thailand, we have a phrase says “If the first button is buttoned wrongly, the rest shall be wrong,” which means when you make a wrong start, the later process will be messy. For project management, the comprehensible objectives and requirements are crucial to the rest of the project. Expressing what needs to be done and how things are done prior to agreement shall mitigate the project risks and dispute between parties. This workshop will guide you how to button the first button correctly to prevent exhausting works in the later stages of project management.

During the workshop you will:

• know how to define the project’s scopes and objectives accurately
• know the outline of a good Terms of Reference/Request for Proposal
• know what are key factors to evaluate tenderers
• able to foresee and mitigate risks prior to the contract drafting stage
• know how to minimize claims during the project
• know strategies to negotiate on every term in the contract

Workshop Agenda

09:00 – 12:00 hrs.

Training Session

• Defining project objectives and requirements
• Breaking down works to plan procurement strategies
• Developing Term of References (TOR)/Request for Proposal (RFP) to project strategies
  • What to be considered
    • Why? – Statement of purpose
    • Who? – Responsible team for procurement activities (In-house or outsource)
    • What? – Scope of works, required standard, expected services/deliverables
    • Conditions – Contract duration, payments, penalties, proposal/offer requirements, evaluation criteria
    • Authority – Who are evaluators, negotiator, final decision maker?
  • Important subjects
• Comparing tenderer
• Case Study

13:00 – 16:00 hrs.

Workshop Session

• Drafting TOR/RFP
  • Developing outline
  • Drafting statement of purpose
  • Project brief
  • Scope of work
  • Et cetera
• Drafting Proposal
  • Developing outline
  • Methodology
  • Scope of work
  • Conditions
  • Et cetera

Q&A & Wrap up